A/RES/37/13 GA

236 General Assembly-Thirty-seventh Session Rsolution No Tttit' Dai, of adop1ion Pall' 371242 Special review of the ongoing work programme of the United Nations (A/37/ 790) . 103 21 December 1982 258 371243 Programme budget for the biennium 1982-1983 (A/371790) A. Revised budget appropriations for the biennium 1982-1983 .. 103 103 103 2 I December 1982 258 B. Revised income estimates for the biennium 1982-1983. 21 December 1982 260 C. Financing of appropriations for the year 1983 37 /12. Financial reports and accounts, and reports of the Board of Auditors The General Assembly, Having considered the financial reports and accounts for the financial period ended 31 December 1981 of the United Nations, 2 the United Nations Development Programme, 3 the United Nations Children's Fund,4 the United Nations Relief and Works Agency for Palestine Refugees in the Near East, 5 the United Nations Institute for Training and Research, 6 the voluntary funds administered by the United Nations High Commissioner for Refugees, 7 the Fund of the United Nations Environment Prograrnme,8 the United Nations Fund for Population Activities9 and the United Nations Habitat and Human Settlements Foundation, 10 the audit opinions of the Board of Auditors11 and the report of the Advisory Committee on Administrative and Budgetary Questions, 12 Taking into account the views expressed by delegations during the debate in the Fifth Committee, l. Accepts the financial reports and accounts and en­ dorses with appreciation the audit opinions of the Board of Auditors; 2. Concurs with the observations and comments made by the Advisory Committee on Administrative and Bud­ getary Questions in its report; 3. Requests the Board of Auditors and the Advisory Committee on Administrative and Budgetary Questions to continue to give greater attention to areas regarding which they have made observations and comments; 4. Requests the Secretary-General to take necessary and effective steps further to strengthen financial discipline in all departments of the Secretariat and to remove the short­ comings referred to in the reports of the Board of Auditors1 3 and the report of the Advisory Committee on Administrative and Budgetary Questions; 5. Further requests the executive heads of the organi­ zations and programmes concerned to take such remedial action in areas falling within their competence as may be 2 Official Records of the General Assembly, Thirty-seventh Session, Sup­ plement No. 5 (A/3715), vol. I, sects. I and IV; vol. II, sects. I and IV; and vol. III, sects. I and IV. 'Ibid., Supplement No. 5A (A/37/5/Add.1 and Corr. I), sects. I and V 4 lbid., Supplement No. 5B (A/37/5/Add.2), sects. I and V. 'Ibid., Supplement No. 5C (A/3715/Add.3), sects. III-V. 0 Ibid., Supplement No. 5D (A/37/5/Add.4), secK I and IV. 7 Ibid., Supplement No. 5E (A/37/5/Add.5), sect. Ill. "Ibid., Supplement No. 5F (A/37/5/Add.6), sects. I and IV. • Ibid., Supplement No. 5G (A/37/5/Add.7 and Corr. I), sects. I and V. '° Ibid., Supplement No. 5H (A/3715/Add.8), sects. I and IV. 11 Ibid., Supplement No. 5 (A/37/5), vol I, sect. III; vol. 11, sect. III; and vol. III, sect. III; ibid., Supplement No. 5A (A/3715/Add.1 and Corr. I). sect. III; ibid., Supplement No. 5B (A/37/5/Add.2), sect. Ill; ibid., Sup­ plement No. 5C (A/3715/Add.3), sect. II; ibid., Supplement No. 5D (Al 37/5/Add.4), sect. III; ibid., Supplement No. 5E (A/3715/Add.5) sect. 11; ibid., Supplement No. 5F (A/37/5/Add.6), sect. III; ibid .. Supplement No. 5G (A/37/5/Add.7 and Corr. I), sect. III; and ibid., Supplement No. 5H (A/37/5/Add.8), sect. III. 12 A/37/443 and Corr. I 13 Official Records of the General Assembly, Thirty-seventh Session. Supplement No. 5 (A/37/5). vol. I, sect. II; vol. II. sect. II; and vol. III, sect. II. 2 I December 1982 260 required by the comments and observations made by the Board of Auditors in its reports. 14 69th plenary meeting 16 November 1982 37/13. Financial emergency of the United Nations The General Assembly, Having considered the report of the Secretary-General on the analysis of the financial situation of the United Nations, 1 and the statement adopted by the Administrative Committee on Co-ordination on 3 November 1982,16 Recalling its resolutions 3049 A (XXVII) of 19 December 1972, 3538 (XXX) of 17 December 1975, 32/104 of 14 December 1977, 35/113 of 10 December 1980 and 36/116 B of 10 December 1981, Noting with concern that the short-term deficit of the Organization is expected to exceed $300 million as at 31 December 1982, Noting with deep regret that, in spite of repeated appeals to Member States, delays and partial payment of assessed contributions have aggravated the already serious cash-flow problems of the Organization, Considering the possibility that for many Member States administrative considerations, including a lack of synchro­ nization of the national fiscal year with that of the Organ­ ization, may be responsible for the delay in the payment of assessed contributions, l. Reaffirms its commitment to seek a comprehensive and lasting solution to the financial problems of the United Nations, based on the principle of collective financial re­ sponsibility of Member States; 2. Renews its appeal to all Member States to make their best efforts to overcome constraints to the prompt payment early each year of full assessed contributions and of ad­ vances to the Working Capital Fund; 3. Expresses its appreciation to all Member States which pay their assessed contributions in full within thirty days of the receipt of the Secretary-General's request, in accordance with regulation 5.4 of the Financial Regulations of the United Nations; 4. Requests the Secretary-General, in addition to his official communications to the permanent representatives of Member States, to approach, as and when appropriate, the Governments of Member States for the purpose of encour­ aging expeditious payment in full of assessed contributions, 14 Ibid., Supplement No. 5 (A/37/5), vol. I, sect. II; vol. II, sect. II; and vol. 111, sect. II; ibid., Supplement No. 5A (A/3715/Add. I and Corr. I), sect. II; ibid .. Supplement No. 5B (A/37/5/Add.2), sect. II; ibid., SU[J[J/e­ ment No. 5C (A/3715/Add.3), sect. I; ibid .. Supplement No. 5D (A/37151 Add.4), sect. II; ibid., Supplement No. 5E (A/3715I Add.5), sect. I; ibid .. Supplement No. 5F (A/37/5/Add.6), sect. II; ibid .. Supplement No. 5G (A/3715/Add.7 and Corr. I), sect. II; and ibid .. Supplement No. 5H (A/37/ 5/Add.8), sect. II. " A/C.5/37/15 and Corr. I. 10 See A/C.5/37130. VIII. Resolutions adopted on the reports of the Fifth Committee 237 in compliance with regulation 5.4 of the Financial Regu­ lations of the United Nations; 5. Invites Member States also to provide, in response to the official communication of the Secretary-General and consistent with regulation 5.4 of the Financial Regulations of the United Nations, information regarding their expected pattern of payments, in order to facilitate the financial plan­ ning by the Secretary-General; 6. Requests the Negotiating Committee on the Financial Emergency of the United Nations to keep the financial situation of the Organization under review and to report, as appropriate, to the General Assembly; 7. Requests the Secretary-General to submit to the Gen­ eral Assembly at its thirty-eighth session: (a) Detailed information relating to the extent, rate of increase and composition of the deficit of the Organization, the pattern of payments of Member States, the reasons for delays in such payments as known to the Secretary-General, the cash-flow situation and voluntary contributions received from Member States and other sources pursuant to General Assembly resolutions 2053 A (XX) of 15 December 1965 and 3049 A (XXVII) of 19 December 1972; (b) A progress report on the status of the project on the issue of special postage stamps, including proposals to use a portion of the revenues to further the cause of the pro­ tection of nature; 8. Further requests the Secretary-General to include in his report a study of suggestions and proposals put forward by Member States during the discussions of this item at the thirty-seventh session of the General Assembly; 9. Decides to include in the provisional agenda of its thirty-eighth session the item entitled '' Financial emergency of the United Nations: report of the Negotiating Committee on the Financial Emergency of the United Nations". 69th plenary meeting 16 November 1982 37/14. Pattern of conferences A REPORT OF THE COMMITTEE ON CONFERENCES The General Assembly, Having considered the report of the Committee on Conferences, 17 l. Takes note with appreciation of the report of the Committee on Conferences; 2. Authorizes the Advisory Committee on the United Nations Programme of Assistance in the Teaching, Study, Dissemination and Wider Appreciation of International Law to hold its future sessions in December in even years and in October in uneven years; 3. Authorizes the Board of Trustees of the United Nations Institute for Training and Research to meet each year during the week preceding the beginning of the regular session of the General Assembly; 4. Approves the draft revised calendar of conferences and meetings of the United Nations for 1983 as submitted by the Committee on Conferences. 18 69th plenary meeting 16 November 1982 17 Official Records of the General Assembly. Thirty-seventh Session, Supplement No. 32 (A/37/32 and Corr. I). 18 A/C.5/37/7 and Corr.I. 8 SECRETARIAT ORGANIZATION FOR UNITED NATIONS SPECIAL CONFERENCES The General Assembly, Recalling its resolutions 35/ 10 C of 3 November I 980 and 36/117 D of 10 December 1981 , I . Approves the guidelines on Secretariat organization for United Nations special conferences contained in the an­ nex to the present resolution; 2. Decides that, following acceptance of the invitation to act as host to a special conference, the Government of the host country may, at its option, decide to make an advance payment to the United Nations of part of the es­ timated total additional cost to be borne by the Government in order to cover early preparatory expenses, including in particular the cost of the planning and review mission. ANNEX 69th plenary meeting 16 November /982 Guidelines on Secretariat organization for United Nations special conferences I. Once an intergovernmental organ has decided to convene a special conference, the Secretary-General should establish at the Secretariat level a Conference Management Committee. The Committee should guide and co-ordinate all Secretariat activities during the preparatory phase of the conference and, after the cone lusion of the conference. prepare a com­ prehensive and critical evaluation of the success and problems of the conference. 2. The Committee should be composed of representatives of all Sec­ retariat departments and offices involved in the preparation and organization of the conference, including its logistical arrangements, and should meet regularly throughout the preparatory period under the chairmanship of the Special Representative of the Secretary-General or, where appointed, the secretary-general or executive secretary of the conference. 3. In its planning for the preparatory process, the Committee should institute disciplined management techniques for the detailed planning. scheduling, monitoring and co-ordination of both the departmental activ­ ities and the conference preparations as a whole. 4. Early provision should be made for inter-agency consultations to ensure that interested and concerned organizations of the United Nations system will contribute to the substantive preparations for the conference. 5. The Committee should be responsible for the preparation and sub­ mission of progress reports to intergovernmental organs on the status of preparations for the conference, including all financial, administrative and organizational arrangements and substantive and programme matters. 6. The Committee should, where appropriate, formulate proposals for the involvement of non-Secretariat participants in order to increase inter­ national support for the objectives of the conference and the likelihood of effective follow-up action outside the framework of the United Nations. 7. The Committee should, at an early date, also formulate proposals in line with General Assembly resolution 36/ 117 D of I O December 198 I for harmonizing documentation needs with the design of the conference. taking into account all existing rules and instructions on the control and limitation of documentation. The Committee should further monitor, on a regular basis, the implementation of all documentation plans, particularly with regard to the timely submission of documents. 8. After completion of the conference, the Committee should submit a report to the Committee on Conferences, assessing its experience in the preparation and holding of the conference and, where appropriate, sub­ mitting recommendations for future improvement. Such evaluation should also take into account, in the case of conferences held at the invitation of a host country, views offered or reports prepared by host country authorities. 9. If it is proposed that the conference should take place at a venue away from established United Nations headquarters, at the invitation of a host country in accordance with General Assembly resolution 31/140 of 17 December 1976, the Committee should ensure that a planning and review mission, whose composition would be determined in consultation with the host country, is dispatched to that country at the earliest possible time. Based on the findings of the mission. detailed cost and servicin!!

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